Participation includes a standard booth setup and access to attendee engagement throughout the Fair.

Registration Fees

• Early Bird (register and pay by June 30, 2026): AWG 1450

• Regular Registration (after June 30, 2026): AWG 1650

• Additional Booth: AWG 350

Early Bird registration is non-refundable.

Each exhibitor is provided with a dedicated booth space designed for direct engagement with attendees.

Booth Specifications

Booths are expected to include:

• 3 x 2.4 x 3 m aluminum frame booth structure

• Draped side and back walls

• One 2.4 m (8 ft) table

• Two chairs

• One garbage bin

• Electrical outlet access

• Wi-Fi internet service

Please note that booth walls are draped and may not support heavy posters or decorative materials. Exhibitors may use the top frame bar to hang lightweight items.
Click here for standard booth image.

Final booth specifications and optional upgrades will be confirmed closer to the event.

Additional Requests

The following items and services may be requested separately:

• Additional tables or chairs

• Audio/visual equipment

• TV or display monitors (subject to rental fees and availability)

Electricity

Electricity in Aruba operates on 110V standard outlets.
Click here for outlet image.

If you intend to use electrical equipment within your booth, please notify the ACF team in advance so proper connections can be arranged.

Exhibitors are responsible for bringing:

• Power adapters, if needed

• Extension cords

Extension cords are not provided by ACF.

Booth Set-Up

Exhibitors will have the opportunity to set up their booths on Friday morning prior to the opening of the Fair.

Tentative Set-Up Time

Friday beginning approximately 7:00 AM.

If the venue becomes available the evening before, early set-up may be possible. Confirmation will only be available closer to the event date.

The final booth layout for Aruba College Fair 2026 will depend on the number of participating institutions and the overall event configuration.

Special booth requests will be considered on a first-come, first-served basis, but booth placement cannot be guaranteed in advance.

Participating exhibitors will receive:

• Final venue layout

• Individual booth assignment

approximately two weeks prior to the Fair.

An informal Meet & Greet for exhibitors is planned ahead of the Fair.

This gathering offers an opportunity to connect with fellow exhibitors and the ACF team before the event begins.

Additional details, including transportation and logistics, will be shared closer to the Fair date.

International exhibitors requiring transportation assistance may contact the ACF team for support.

Exhibitors are responsible for arranging shipment of their materials to Aruba.

Important

Please do not send materials directly to the Fair venue.

Exhibitors may:

• Ship materials to their hotel (with prior approval), or

• Arrange delivery through Aruba College Fair Foundation (ACFF)

Handling Fees

• Pick-up and delivery: USD $40

• Delivery only: USD $20

Delivery to the Fair venue takes place on the morning of the event.

Courier Services (Recommended)

FedEx, UPS, and similar services offer the most reliable delivery timelines.

Postal Services

Recommended shipping window: 4–5 weeks in advance.

Ocean Freight

Recommended for larger shipments with longer lead times.

All shipments are subject to customs inspection. Exhibitors are responsible for proper documentation, declared values, and any applicable duties or clearance fees.

More detailed shipping guidance will be provided closer to the event.

We are currently working with hotel partners to provide preferred accommodation rates for exhibitors.

Expected accommodation partners include:

Renaissance Wind Creek Aruba Resort

Host venue of Aruba College Fair.

Hyatt Place Aruba Airport

Shuttle service availability to be confirmed.

voco Surfside Aruba by IHG

Shuttle service availability to be confirmed.

Additional booking details, transportation options, and rates will be shared closer to the event.

Exhibitors may also choose to increase visibility through placement in the official Fair booklet.

Options include:

• Inside Front Cover

• Inside Back Cover

• Outside Back Cover

• Centerfold

• Full Page

Availability and pricing vary by placement.